Javascript Menu by
Skip to main content
more options

Project Accounting maintains an internal Capital Project System to provide services relating to authorizations, commitments, project expenditures and budget tracking to monitor the financial status of Capital Projects.

Once a Project Approval Request (PAR) for a project has been approved, we work with the Division of Financial Affairs (DFS) to establish a capital project account.  A notice to the Project Manager advising them of the project account and ID numbers is issued and a meeting, as needed, is held to discuss budget line items to be entered into the Capital Project System.

On a monthly basis the following services are provided:

  • Issuance of job orders
  • Payment of invoices
  • Committing of contracts
  • Input of charges into the CP system for items such as:
  • Procurement Card Transactions
  • Off Line Payments
  • Purchase Orders
  • Municipal Fees
  • CIT Charges
  • Utilities Charges
  • Red Runner Charges
  • Journal Entries
  • Travel Reimbursements
  • Preparation of purchase orders including receiving, approving and releasing of merchandise & payments
  • Budget reporting
  • Reconciliation of project account
  • Reconciliation of Requests for Facilities Services (i.e. – RFS’s / Job Orders, etc.)

Interim meetings with Project Manager, Construction Managers & Project Coordinators are conducted as needed.