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Project Accounting maintains an internal Capital Project System to provide services relating to authorizations, commitments, project expenditures and budget tracking to monitor the financial status of Capital Projects.

Once a Project Approval Request (PAR) for a project has been approved, we work with the Division of Financial Affairs (DFS) to establish a capital project account.  A notice to the Project Manager advising them of the project account and ID numbers is issued and a meeting, as needed, is held to discuss budget line items to be entered into the Capital Project System.

On a monthly basis the following services are provided:

  • Issuance of job orders
  • Payment of invoices
  • Committing of contracts
  • Input of charges into the CP system for items such as:
  • Procurement Card Transactions
  • Off Line Payments
  • Purchase Orders
  • Municipal Fees
  • CIT Charges
  • Utilities Charges
  • Red Runner Charges
  • Journal Entries
  • Travel Reimbursements
  • Preparation of purchase orders including receiving, approving and releasing of merchandise & payments
  • Budget reporting
  • Reconciliation of project account
  • Reconciliation of Requests for Facilities Services (i.e. – RFS’s / Job Orders, etc.)

Interim meetings with Project Manager, Construction Managers & Project Coordinators are conducted as needed.